Fingerprinting to complete a Police Record Check

Applicants will be notified to attend to the Guelph Police Service for fingerprinting to complete a Police Record Check in two circumstance:

  • To confirm convictions
  • For inconclusive results with respect to a Vulnerable Sector Check

Convictions

Applicants who have a criminal record will be required to submit fingerprints so Guelph Police Service can confirm that a criminal record is held at the Criminal Record Repository of the RCMP.

A completed Police Record Check with criminal records will always have a separate page indicating the criminal record.

Inconclusive results with respect to a Vulnerable Sector Check

An inconclusive record (or potential match) can result from a person having the same sex and date of birth of a known pardoned offender.

Next Steps

  • Guelph Police Service will notify the applicant indicating that fingerprinting is required.
  • Applicants must bring in a letter from the volunteer agency if applicable.
  • There are no refunds.

Process

  • Fingerprints are submitted to the RCMP electronically to confirm or refute the potential match.
  • If fingerprints are done and results indicate a clear check, the Guelph Police Service will notify the applicant.
  • If fingerprints are done and the RCMP confirms that the applicant has a pardoned offence, the information will be forwarded to the Minister of Public Safety to authorize disclosure of all or part of the information contained in the file.
  • When the information is authorized for disclosure by the Minister, the criminal record associated with the applicant's fingerprints will be returned to the Guelph Police Service (GPS) and will include the pardoned offence information.
  • At this point the GPS will be required to obtain the applicant's consent in writing for disclosure of the record(s).
  • When the applicant has signed the form giving consent to release the record(s) GPS must forward the information to the requesting agency (employer or volunteer agency).
  • If the applicant chooses not to disclose their record(s) GPS will contact the requesting agency in writing indicating that the GPS was unable to complete the Vulnerable Sector Check.

For more information regarding Vulnerable Sector Checks please visit the RCMP website.